Opportunities with Ballet Kelowna

Founded in 2002, Ballet Kelowna is the sole professional dance company in BC’s Interior. The organization is committed to its role as a leader in the region through encouraging, promoting, and developing Canadian dancers and choreographers. The company performs annually for more than 12,000 audience members in Kelowna and on tour and provides unique dance training opportunities and outreach programs. Its Artistic Director and CEO, Simone Orlando, is an award-winning choreographer and former dancer with Ballet BC and The National Ballet of Canada. Under Orlando’s direction, Ballet Kelowna was named the 2024 Artistic Company of the Year by the BC Live Performance Network (formerly the British Columbia Touring Council) and was an organizational recipient of the Lieutenant Governor’s Arts and Music Award in 2022.

Why Join Ballet Kelowna?

Ballet Kelowna is one of Canada's leading professional dance companies, creating and presenting innovative and engaging performances that inspire audiences locally, nationally, and internationally. As part of our team, you will have the opportunity to contribute to a vibrant arts organization, work alongside passionate artists and professionals, and play a meaningful role in connecting communities through dance.

Equity, Diversity, and Inclusion

Ballet Kelowna is committed to fostering an equitable, diverse, and inclusive workplace. We welcome applications from individuals of all backgrounds and lived experiences, including women, visible minorities, Indigenous Peoples, persons with disabilities, and persons of diverse sexual orientations, gender identities, and gender expressions (LGBTQ2S+), as well as others who may contribute to the diversity of our organization.

We believe that equitable employment opportunities strengthen creativity, innovation, and our ability to connect meaningfully with the communities we serve. We are committed to building a workplace where all employees feel respected, valued, and empowered to contribute their unique perspectives and talents.

In keeping with our commitment to building meaningful relationships within our community, all applicants will receive an acknowledgment of their application, and all qualified candidates selected for further consideration will be contacted.

We thank all applicants for their interest in Ballet Kelowna and look forward to learning more about how your skills, experience, and passion can contribute to our team.

Administrator and Executive Assistant

Reports to: Artistic Director and CEO
Deadline: August 7, 2026
Employment Type: Full-time, Permanent
Hours of Work: 40 hours per week

The Opportunity

Ballet Kelowna is seeking a highly organized, proactive, and personable professional with a passion for the performing arts to join as Administrator and Executive Assistant to the Artistic Director & CEO.

This dynamic position plays an integral role in the day-to-day operations of the organization, providing executive support while helping to coordinate artistic programming, touring, community initiatives, and company administration. Working closely with the Artistic Director & CEO, you will help ensure the smooth execution of Ballet Kelowna's productions, education programs, and special events while serving as an important point of connection for artists, presenters, donors, volunteers, and the public.

If you thrive in a collaborative environment where no two days are alike, this is an exciting opportunity to contribute to one of Canada's leading contemporary ballet companies.

Key Responsibilities

Executive and Administrative Support

Manage executive correspondence and respond to public inquiries.
Manage calendars, organizational deadlines, and key milestones related to programming, productions, and administrative activities.
Maintain organizational records, including Board meeting minutes, insurance policies, and related society documentation.
Assist the Artistic Director & CEO with letters, reports, and other communications.

Financial Administration

Process and code financial transactions, including invoices, expense claims, donations, and point-of-sale (POS) revenue; reconcile credit card statements; and prepare documentation for submission to the bookkeeper.
Track donations, sponsorships, and memberships.
Prepare payment requisitions for artists, royalties, and contracted services.

Artistic Administration

Prepare and administer artist, instructor, and presenter contracts.
Coordinate guest artist travel and accommodations.
Secure music licensing and performance permissions.
Assist with grant preparations including obtaining quotes and supporting documentation.
Maintain accurate statistics and records related to audience attendance, program participation, and community engagement.

Programming & Touring

Coordinate logistics for provincial and national touring including booking accommodations, rental vehicles, and other travel arrangements.
Support education and outreach programming.
Prepare production and touring schedules.
Coordinate volunteers for performances and events.

Development and Community Engagement

Maintain accurate donor, sponsor, and patron records.
Prepare recognition information for house programs.
Foster positive relationships with donors, patrons, program participants, partners, volunteers, and community members.

Qualifications and Skills:

Have a related college or university degree and recent administrative experience, or an equivalent combination of education and experience.
Demonstrate exceptional organizational skills and a keen attention to detail.
Possess excellent written and verbal communication skills.
Be proficient in Microsoft Office and have experience working with databases such as e-Tapestry or Blackbaud.
Have experience processing financial documentation and maintaining accurate records.
Exercise sound judgment and discretion when handling confidential information.
Build and maintain positive relationships with artists, donors, patrons, volunteers, and community partners.
Be able to work independently, manage multiple priorities, and take initiative in a dynamic environment.
Have a passion for the arts, culture, and community engagement.

If you are an organized, proactive professional who enjoys supporting a creative team and contributing to the success of a growing arts organization, we encourage you to apply.

Position Details

This is a full-time position (40 hours per week) based in Kelowna, British Columbia. While the primary work schedule is Monday through Friday, working hours will fluctuate occasionally in response to performance schedules, special events, community engagement activities, and organizational priorities. Evening and weekend work may be required from time to time.

Compensation and Benefits

Compensation will be commensurate with experience and qualifications. Ballet Kelowna offers a comprehensive benefits package and a supportive, collaborative work environment that encourages professional growth and development.

Equity, Diversity, and Inclusion

How to Apply

We look forward to hearing from you and exploring how we might work together to build momentum within this role and contribute to Ballet Kelowna's continued growth and success.

Please submit a current resume and cover letter outlining your qualifications, experience, and interest in the position to: ad.ceo@balletkelowna.ca

Applications must be received by August 7, 2026, at 5:00 p.m. PST. The position will remain open until filled.

Marketing and Communications Coordinator

The Opportunity

Ballet Kelowna is seeking a creative, organized, and enthusiastic Marketing and Communications Coordinator to join our team. Reporting to the Artistic Director & CEO, the Marketing and Communications Coordinator plays a key role in shaping how audiences experience and engage with Ballet Kelowna. This position is responsible for developing and executing communications and marketing initiatives that build awareness of the company, increase attendance and participation, strengthen community engagement, and support fundraising and sponsorship activities.

This is an exciting opportunity for an individual who is passionate about storytelling, the performing arts, and connecting with audiences through compelling content and creative campaigns. The successful candidate will contribute to all aspects of Ballet Kelowna's external communications, from social media and digital marketing to graphic design, media relations, publications, and audience engagement.

Working in a collaborative and dynamic environment, the Marketing and Communications Coordinator will help share the artistry, impact, and vision of one of Canada's leading professional dance companies.

Key Responsibilities

Marketing and Audience Development

Develop and implement marketing campaigns to promote Ballet Kelowna's performances, community programs, educational initiatives, special events, and fundraising activities.
Assist in the development and execution of annual and long-term marketing and communications strategies.
Support audience development initiatives aimed at increasing ticket sales, audience engagement, and brand awareness.
Monitor marketing performance and recommend strategies to improve reach, engagement, and conversion.

Track and analyze campaign results, website traffic, social media performance, and audience feedback to inform future initiatives.

Digital Communications and Social Media

Develop, create, schedule, and publish engaging content across Ballet Kelowna's digital platforms, including Facebook, Instagram, LinkedIn, and emerging channels.
Manage Ballet Kelowna's social media presence, including monitoring activity, responding to comments and inquiries, and fostering meaningful online engagement.
Create and execute digital advertising campaigns and promotional initiatives.
Produce compelling visual and written content that reflects Ballet Kelowna's artistic excellence and organizational values.
Maintain and update Ballet Kelowna's website, ensuring content remains current, accurate, and engaging.
Assist with email marketing campaigns, including the creation and distribution of newsletters, announcements, and promotional communications.

Content Creation and Design

Design and produce high-quality print and digital materials, including posters, brochures, rack cards, advertisements, sponsorship materials, and promotional assets.
Produce house programmes and performance materials for Ballet Kelowna productions.
Develop visual assets that maintain consistency with Ballet Kelowna's brand standards and artistic identity.
Capture and edit photography and video content for marketing and archival purposes or coordinate with external photographers and videographers as required.
Create short-form videos and multimedia content for social media, digital campaigns, and audience engagement initiatives.

Communications and Public Relations

Work closely with the Artistic Director & CEO to develop written communications, including press releases, donor communications, newsletters, and promotional copy.

Work in partnership with an external media relations contractor to prepare press materials and facilitate media requests for our local performance series.
Assist in promoting Ballet Kelowna's touring activities by preparing presenter marketing packages and promotional resources.
Support sponsorship and partnership initiatives through the development of proposals, benefit packages, and promotional materials.

Events and Administrative Support

Assist with executing performances, special events, donor activities, community engagement initiatives, and fundraising events.
Collect, organize, analyze, and summarize audience and stakeholder feedback through surveys and other evaluation tools.
Maintain organized marketing and communications files, assets, and databases.
Provide general administrative support related to marketing and communications activities as required.

Qualifications and Skills

The ideal candidate will:

Hold a degree or diploma in communications, marketing, public relations, arts administration, or a related field from a recognized college or university, along with recent relevant professional experience; or possess an equivalent combination of education, training, and experience.
Be a creative thinker and self-starter who demonstrates initiative, curiosity, and a willingness to learn.
Possess exceptional written and verbal communication skills.
Have strong editing, proofreading, and storytelling abilities.
Have graphic design experience and proficiency in Adobe Creative Suite, including InDesign, Photoshop, and Illustrator.
Have experience creating content for social media and digital marketing platforms.
Have a strong understanding of current social media trends, best practices, and audience engagement strategies.

Be highly organized, detail-oriented, and capable of managing multiple projects simultaneously.
Demonstrate excellent time management skills and the ability to meet deadlines in a fast-paced environment.
Be comfortable working independently while also contributing positively within a collaborative team environment.
Be proficient with Microsoft Office applications and digital communication tools.
Have experience with website content management systems and email marketing platforms; experience with Constant Contact is considered an asset.
Have photography, videography, and video editing experience; these skills are considered strong assets.
Have a passion for the arts, culture, and community engagement.

If you are excited by the prospect of combining creativity, communications, and the performing arts, we encourage you to apply.